Accounts Payable Specialist

Requisition ID
2024-351538
Department
Accounts Payable
Hours / Pay Period
80
Shift
Day
Standard Hours
Monday - Friday (7:00am - 4:00pm)
Location
WA-Seattle
Posted Pay Range
$20.62 - $28.36 /hour

Overview

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

Responsibilities

JOB SUMMARY / PURPOSE
The position is responsible for the day-to-day Accounts Payable activities including Document Handling and Check Production, Optical Character Recognition (OCR) validation, Invoice Processing and Customer Service functions. This area will manage the daily workload and ensure the accuracy of data processed through the Oracle EBS platform, the timely invoice entry and payment to vendors, check production, as well as the handling of customer service inquiries and research using system-wide implementation of best practices, process improvements, and accounts payable system efficiencies. This position is responsible for ensuring that all work is completed in compliance with CommonSpirit policies and meets all regulatory requirements.  The Accounts Payable Specialist is also responsible for reflecting and promoting the mission and philosophy of CommonSpirit and its Sponsoring Congregations.

ESSENTIAL KEY JOB RESPONSIBILITIES
This position is responsible for accounts payable processing of all invoices for the Virginia Mason Franciscan Hospital in Seattle and all regional medical centers located throughout Puget Sound. The Seattle office handles the processing of over $400M per year of invoices. Additional facilities may be added as the need is identified, further expanding the scope of the position. 

Specifications:                                                  
● Daily receipt and processing of accounts payable related mail in accordance with established best practices and standard processes
● Preparation of incoming invoices, statements, and correspondence for scanning
● Distribution of other mail to appropriate accounts payable staff
● Coordinate daily mail pickup and delivery including express packages
● Check production for on-site check runs
● Deliver excellent customer service

Qualifications

MINIMUM QUALIFICATIONS

Required Education and Experience

At least 3+ years combined experience in processing accounts payable invoices. High school degree is required.  Associate of Arts or Bachelor of Science degree is preferred. A detailed knowledge of accounts payable invoice processing is preferred.  Preferred experience in a multi-facility healthcare organization. Attention to detail and the ability to solve problems in a fast paced environment. Ability to work independently and under tight deadlines. Excellent
interpersonal, verbal and written communication skills. Ability to learn new software quickly and transfer knowledge of software to others. Excellent analytical and quantitative skills.

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