Surgery Scheduler Coordinator

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.

Schedules surgery cases and procedures for multiple facilities in a computerized scheduling system to ensure smooth patient flow to, through and from the Operating Room in accordance with all processes, procedures and guidelines. Work includes: 1) scheduling and maintaining physician block time, and block time releases, 2) assigning and re-allocating block time for elective, urgent or emergent surgeries, procedures, 3) arranging for appropriate equipment/tools for the scheduled case, 4) verifying and reviewing physician privilege status prior to scheduling, 5) communicating with medical staff office to maintain log of current privilege status, and 6) acquiring and maintaining physician preference information and staff roster.

Incumbents are also accountable for utilizing critical thinking skills to provide optimal utilization of surgical scheduling, identifying and resolving scheduling problems, setting priorities and maintaining highly confidential information requiring knowledge of medical terminology, strong attention to detail, organizational, and communication skills.

Education/Work Experience Requirements:
A minimum of six months secretarial/clerical work experience in a medical setting (within the last five years preferred) that demonstrates attainment of the requisite job knowledge skills/abilities. Completion of a recognized unit secretary program or coursework in a related field is desirable.

Job Knowledge/Abilities:
Ability to use strong organizational and attention-to-detail skills in the execution of duties.
Knowledge of the meaning and use of medical terminology and common abbreviations.
Knowledge of the operation of standard office equipment, including PC or computer terminal, and software programs as required by specific job duties.
Knowledge of the function and operation of automated surgery scheduling systems/programs and operating room protocol.
Ability to understand and apply oral and written instructions to produce a desired result.
Ability to effectively communicate sufficient to perform the duties of the position.
Ability to learn and understand the practices and procedures relating to the work of the assigned unit.
Ability to learn, understand and apply the unit’s Care, Safety, Risk Management and Standard Precautions standards.
Ability to read, understand and communicate in English sufficient to perform the duties of the position.
Ability to use office equipment and automated systems/applications/software at an acceptable level.
Ability to establish and maintain effective working relationships as required by the duties of the position.