Grants Associate Kentuckiana

CHI Saint Joseph Health is one of the largest and most comprehensive health systems in the Commonwealth of Kentucky supporting over 5,000 active employees, 8 hospitals, and a Medical Group with more than 200 locations across Central and Eastern Kentucky. 

At CHI Saint Joseph Health, we are dedicated to building healthier communities by elevating patient care through high quality healthcare professionals and Humankindness. We care about our team members well-being and offer benefits that complement work-life balance such as: 

CHI Saint Joseph Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 employees and 25,000 physicians and advanced practice clinicians. 

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.

The Legacy Foundation of Kentuckiana (LFK) cultivates healthy communities for all, especially those who are vulnerable, through impact-driven philanthropy. The Foundation makes charitable grants in six area counties: Jefferson, Shelby, Bullitt, Nelson, and Hardin in Kentucky, and Clark in Indiana. LFK is part of CHI Saint Joseph Health in Lexington, which is part of CommonSpirit Health, a national healthcare system. The foundation was originally established as a fundraising foundation in the 1980s for Jewish Hospital, supporting the facilities, services and programs of Jewish Hospital in Louisville, Kentucky. Over time it became the Jewish Hospital and St. Mary’s Foundation, and then in 2019, when the former Jewish & St. Mary's Healthcare facilities were divested to the University of Louisville, it became a community grantmaking foundation known as the Legacy Foundation of Kentuckiana.

Job Summary / Purpose

The primary duties of this position are to manage the community grantmaking program of the Legacy Foundation of Kentuckiana, which includes the grant application process, ongoing reporting from grant recipients, and analysis of LFK’s impact, as well as to oversee certain other charitable grant distributions. This person also represents LFK at community events and supports the administrative needs of LFK’s local Advisory Council.

The position is based in Louisville, KY, but may require a day of travel to Elizabethtown and/or Bardstown, KY up to 10 times a year. This position requires excellent interpersonal and communication skills as well as a passion and commitment to accuracy, detail, and organization. This individual must be a motivated self-starter, thrive in an environment with both local and remote team members and be comfortable managing various tasks simultaneously. The individual must have demonstrated proficiency with computer technology, including Microsoft Office and Google Suite, and social media applications. This role has the option of a hybrid work environment.

Responsibilities
The Grants Associate will ensure that the Foundation’s grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with our mission. Specific responsibilities include:

• Manages communications to inform area nonprofits of funding opportunities.
• Maintains relationships with nonprofit grant recipients, including in-person and/or zoom meetings, as needed.
• Oversees grant application and reporting tools
• Manages grant evaluation process with Executive Director and Advisory Council, including all application tracking, proposal evaluations, denials and approvals.
• Manages grant agreement process and monitors grant payment process
• Maintains accurate file records for every applicant.
• Manages grant reporting, including reminders to grantees and report submission troubleshooting.
• Creates impact reports with aggregated information from grantee final reports, as requested by leadership.
• Works with consultants and vendors for website maintenance.
• Represents LFK at community events.
• Other program management and administrative tasks as needed by the Foundation.

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Education and Experience

• Bachelor’s degree plus at least three years of work experience, preferably in philanthropy, or the nonprofit or public sector
• Proficiency with Google Workspace or Microsoft Office products
• Prior experience in project management is highly preferred
• Prior experience working with grants is highly valued
• Ability to read and work with budgets and spreadsheets
• Interest in the Foundation’s mission
• Strong organizational, writing, and communication skills
• Excellent analytical and critical thinking skills
• Ability to work independently and as part of a team
• Integrity, discretion, and attention to detail
• Adaptability/Flexibility
• Ability to prioritize and juggle multiple tasks while still paying attention to details
• Capable of functioning as part of a mutually supportive team in a small office environment 
• Strong interpersonal skills