Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment
Initiates and maintains purchase orders, utilizing Materials Management software system
Works closely with requesting departments, providing information and assistance in purchasing related matters
Continually seeks to understand and support customer needs, concerns, and priorities. Meets or exceed customer expectations and requirements
Ensure all capital equipment specifications meet customer requirements
Create equipment trade in purchase orders
Works with construction project teams in managing purchases and expenditures
Attends on site facility based meetings as required to support capital projects
Provide alternate sourcing and market trend information to support capital projects
Works with facilities and vendors to stage/hold capital purchases until delivery date is operationally viable
Manages physician preference items by understanding the physician needs and operational requirements of surgical departments while ensuring high quality low cost alternate products
Compliance with all implant and tissue documentation and tracking
Evaluates custom pack cost benefits related to product changes
Is a resource for surgical departments in identifying approved vendors and supplies
Works with surgical departments in completing After-the-Fact purchase orders
Assist surgical departments with equipment trials
Attend surgical council meetings as required
Identifies available sources of supply, including alternate products, in the event of back orders
Performance of buying functions with accuracy and competence
Check order status or confirmation before close of business each day, and assure timely delivery and performance
Contacts departments via approved process in the event of a critical product on back order
Returns all calls within one business day
Follows department guidelines and notifies the facility Materials Manager of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders
Identifies suitable purchasing arrangements for products, including contracts, blanket orders, Standing orders and vendor stocking arrangements
Management of Blanket and Standing orders to ensure adherence and appropriate renewal action
Arranges for the procurement of supplies on a pooled basis, rather than department by department
Obtains emergency and rush ordered supplies in coordination with the end user departments as required
Expedites and follow-ups on orders placed on a regular scheduled basis
Communicates to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf
Manages vendor returns and credits
Exercises tact, discretion and diplomacy in establishing and maintaining harmonious relations with end user departments
Advises departments of any changes or restrictions on materials that would prohibit the acquisition
Keeps informed of current departmental practices or changes by regularly attending staff meetings
Participates in continuing education related to profession
Ensures unscheduled absences do not exceed department guidelines
Observes the department dress and grooming standards and consistently wears name badge
Provides proper notification of absence or tardiness within established guidelines
Maximizes the use of all facility resources, including supplies, own time and time of others
Performs duties in an independent manner with little or no need for direct supervision
Seeks guidance from department managers when appropriate
Recognizes and performs duties which need to be performed although not directly assigned and regularly assists others
Seeks methods to improve current practices by identifying problems and proposing viable solutions to supervisor
- Additional duties as needed
