Administrative Coordinator Barrow Foundation

Requisition ID
2025-416456
Department
Philanthropy / Foundation
Hours / Pay Period
80
Shift
Day
Standard Hours
Mon-Fri (9A-5P)
Location
AZ-PHOENIX
Posted Pay Range
$22.95 - $33.28 /hour

Overview

Hello humankindness 

Located conveniently in the heart of Phoenix, Arizona, St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services.  Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.

 

About Barrow Neurological Institute

Barrow Neurological Institute at Dignity Health St. Joseph's Hospital and Medical Center, located in the heart of Phoenix, Ariz., is an international leader in the treatment, research, and education of brain and spinal diseases, conditions, and injuries. Barrow consistently ranks as a top center for neurology and neurosurgery in the U.S. News & World Report rankings of best hospitals. It also is the only hospital in the nation that is triple certified by the Joint Commission in Traumatic Brain Injury, Spinal Cord Injury, and Stroke. The Institute performs more neurosurgical procedures annually than any other facility in the United States. Barrow is home to a Level 1 trauma center, CARF-accredited neuro-rehabilitation programs, and more certified neuroscience registered nurses (CNRN) than any other hospital in the world. A decades-long destination for neuroscience education, Barrow is ranked second in the nation for reputation by Doximity for its neurosurgical residency program. For more information please visit our website, Barrow Neurological Institute.


Barrow Neurological Institute | Minding What Matters Most

 

About Barrow Neurological Foundation

The Barrow Neurological Foundation (BNF) provides philanthropic support of Barrow Neurological Institute, an international leader in the treatment, research, and education of devastating neurological conditions, including Alzheimer’s disease, brain tumors, Parkinson’s disease, aneurysms, ALS and stroke. The Foundation’s mission is simple: to be the catalyst of our donors’ passion for transformation by providing the resources for Barrow Neurological Institute to achieve its mission of saving human lives through innovative treatment, groundbreaking, curative research and educating the next generation of the world’s leading neuro clinicians.  Learn more: www.supportbarrow.org. 

For the health of our community ... we are proud to be a tobacco-free campus.

Responsibilities

Job Summary:

 

The Administrative Coordinator III (Development Associate) is responsible for supporting a high performing major gift fundraising team in a fast paced environment.  Reporting to the Senior Director of Philanthropy for Barrow Neurological Foundation, the ideal candidate will have a strong understanding of philanthropy, a donor-centric mindset and excellent customer service skills. The ability to successfully manage and prioritize multiple projects, perform complex administrative tasks, and positively engage with stakeholders is critical to success. Additional responsibilities include:

  •  Assists members of the philanthropy team in daily business and donor management by coordinating and confirming all aspects of donor interactions and meetings, communicating logistics to prospects and attendees, provides prompt follow up on behalf of the major gift officer and data entry into the donor database (CRM).
  • Supports donor stewardship initiatives and personalized donor touchpoints to enhance donor engagement and retention.
  • Provides direct administrative support to the Senior Director of Philanthropy.
  • Records activities, interactions, maintain accurate and complete records of donor contacts and communications in donor database.
  • Prepare and maintain expenses, travel arrangements, schedules appointments, meetings, conferences and other activities for the major gift team members in a timely manner.
  • Ensure a culture of philanthropy is created by promoting good relations between donors, prospects, employees, physicians, clinical staff, leadership, board and community members, by assisting with logistics and hospitality efforts.
  • Coordinates the service line’s informational materials, proposals, and other collateral needed to secure major gifts on an annual basis.
  • Responsible for setting up tours, stewardship and cultivation events, as well as live surgery viewing events including coordination with hospital staff, vendors, speakers, guests, and other participants.
  • Provide assistance in answering the main Foundation phone line and management of the Foundation's two hospitality suites.
Important note: this position is based on site full time at the Foundation HQ in midtown Phoenix.  A remote or hybrid arrangement is not possible at this time. 

Qualifications

Minimum Experience and Education Required:

  • High school diploma or GED.
  • Five years of related experience.
  • Experience with MS Office.
Preferred Qualifications:
  • AA Degree
  • Strong ethical conduct and conveys an image of dignity, trust, respect, and confidence.
  • Self-motivated and highly organized, with the ability to prioritize requests and meet deadlines; excellent time management skills
  • Broad-based knowledge of fundraising and fund development.
  • Excellent oral and written communication skills.
  • A critical thinker and problem solver and is able to work in a complex, fast-paced environment.
  • Ability to manage multiple projects and maintain a high degree of professionalism and confidentiality.
  • Communicates effectively with internal and external audiences including Barrow physicians and administrators.
  • Respects the rights, privacy and differences of others, understands and follows all HIPPA rules and regulations.
  • Database management experience.
  • Relates with others in a positive manner so that maximum job results are produced.

We offer great benefits to support you and your family, including:

  • Medical/Dental/Vision Insurance (no premium option for employee benefits)
  • Flexible spending accounts
  • Matching 401(k) retirement program
  • Fully Funded Pension Plan
  • Paid Time Off (PTO)
  • Tuition Reimbursement
  • Mental Health Benefit
  • Employee Life Insurance
  • Dignity Health now offers an Education Benefit program for benefit-eligible employees in Arizona. This program provides debt relief and student loan assistance to help you achieve your goals. Full-time employees can receive up to $18,000 over five years, while part-time employees can receive up to $9,000. Join our team at Dignity Health to take advantage of this amazing opportunity!
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