Department Support Assistant

St. John’s Regional Medical Center, located in Oxnard, California is a recognized as a Top 250 Hospital in the Nation and as one of America’s 100 Best Hospitals for Cardiac Care by Healthgrades. St. John’s Regional is a part of Dignity Health’s Southern California Division and is a member of CommonSpirit Health, the largest not-for-profit health care system in the nation, boasting an integrated network of top quality hospitals, with physicians from the most prestigious medical schools, and comprehensive outpatient services - all recognized for quality, safety, and service. Each hospital is supported by an active philanthropic Foundation to help meet the growing health care needs of our communities. Learn more here at www.dignityhealth.org/StJohnsRegional.

One Community. One Mission. One California 

Department Support Assistant - Nursing Administration

St. John's Regional Medical Center

We are seeking a highly organized and efficient Department Support Assistant to join our dynamic team. As a Department Support Assistant, you will play a crucial role in providing administrative support and facilitating smooth operations within our department. If you have exceptional organizational skills, attention to detail, and a passion for supporting teams, this position may be a perfect fit for you.

• Maintains staffing and other department records.
• Initiates/updates/deletes personnel files for Supervisors as requested.
• Tracks Leave of Absences.
• Maintains turnover report (monthly).
• Verify registry personnel (hours and unit worked).
• Initiate calls and confirms registry staff personnel, as indicated or requested.
• Directs inquiries and telephone calls to appropriate department/individual.
• Coordinates staffing for inpatient areas, using matrix guidelines and input from Unit Supervisor/Director.
• Demonstrates ability to interface with all departments to assist them with needed information. 
• Performs clerical functions for the department.
• Supports the Nursing Director(s)/Shift Administrator(s)/Unit Supervisor(s) with routine procedures, such as filing, mail distribution, typing correspondence and other tasks as requested.

This position is represented by SEIU-UHW and is covered by the terms and conditions of the applicable collective bargaining agreement.

Minimum Requirements:

• A minimum of six (6) months to one (1) year of varied clerical experience
• High school education or equivalent

Special Skills:

• Maintains confidentiality of issues as necessary.
• Excellent communication skills and maintains effective public relations with departmental clientele.
• Ability to be an effective team member.
• A thorough knowledge of correct English usage, grammar, spelling, vocabulary and punctuation.
• Good interpersonal skills.
• Ability to use a variety of office equipment, FAX, telephones, copy machines, computer, typewriter, etc.
• A thorough knowledge of department organization, policies and procedures as well as a general knowledge of the Medical Center's structure.
• Establish and maintain clerical procedures and standards.
• Work independently and perform a variety of assignments.