Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come.

CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services.  CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota.

CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care.

Job Summary / Purpose

Coordinates the timely and accurate system procurement, receiving, stocking, inventory, and delivery of medications, bio-technology products, pharmaceutical supplies and equipment, and related pharmacy items for the retail and specialty pharmacy. Acts as a subject matter expert and supports and answers ordering related questions from the pharmacy team and leadership. Maintains and produces all required documentation in accordance with Federal and State law. Coordinates the inventory of medications, biotechnology products, and pharmaceutical supplies utilized by pharmacy personnel and maintains appropriate inventory levels necessary for effective operation of the pharmacy. Ensures the pharmacy is ordering the most cost efficient inventory items to ensure maximum revenue potential.

Maintains the cost catalog in the pharmacy operating system. Builds and maintains the front end (OTC) supply selection and stock with evolving trends.

Accountable for maintaining a clean and safe environment; orders and handles controlled substances appropriately; completes all educational modules; attends regular staff meetings; keeps abreast of departmental changes/current CSH policy and procedures and retail/specialty pharmacy accreditation.

Essential Key Job Responsibilities

• Prepares and transmits orders for the retail and specialty pharmacy to ensure adequate supply of pharmaceuticals and supplies are available at all times.
• Reviews, analyzes, evaluates, and refines the purchasing processes to stay current with needs
• Keeps abreast of supplier contract changes to maintain contract compliance and contain supply spend
• Represents the pharmacy in working with pharmaceutical suppliers and wholesalers
• Works with regulatory agencies as needed to facilitate continued supply chain for regulatory compliance
• Works with the Retail Pharmacy Manager, Specialty Pharmacy Manager, and Pharmacy Clinical Manager to implement and monitor pharmacy formulary goals and objectives
• Works closely with 340B specialist to ensure program purchasing compliance
• Monitors and adjusts inventory levels as needed to maintain necessary supplies while reducing waste
• Evaluates OTC sales for trends and updates inventory selections as needed for maximum sales
• Reviews and codes invoices daily
• Monitors pharmaceutical waste and coordinates returns. Develops waste reduction strategies.
• Maintains invoices, returns and credits, etc in accordance with Federal and State regulations, Medicare and third party payor requirements
• Assists in reducing drug expense through contract compliance and purchasing initiatives
• Monitors and communicates shortages, backorders and supply issues.
• Participates in national purchasing and shortage calls.
• Utilizes specialized software reports to monitor product usage and purchase history
• Updates inventory database as needed
• Updates pricing catalog in pharmacy operating system on a regular basis
• Processes vendor & wholesaler invoices
• Tracks and reports interdepartmental charges to finance department
• Resolves billing discrepancies
• Assists pharmacists and providers with non-formulary medication requests
• Maintain all records and documents in accordance with state and federal regulations