Administrative Assistant

Marian Regional Medical Center, a 191-bed facility located in Santa Maria, California, is recognized as one of the Top 250 Hospitals in the Nation by Healthgrades and was awarded Best Maternity Care by Newsweek. It ranks among 10% in the nation for safety core measures in cardiac services and has the only comprehensive cancer treatment and resource program from Los Angeles to San Francisco. Marian’s beautiful mission-style facility houses the latest technology to support excellent physicians and caregivers who deliver compassionate care each and every day. Marian Regional Medical Center is a part of Dignity Health’s Southwest Division and is a member of CommonSpirit Health, the largest not-for-profit health care system in the nation, boasting an integrated network of top quality hospitals, with physicians from the most prestigious medical schools, and comprehensive outpatient services - all recognized for quality, safety, and service. Marian's offers Santa Maria Valley residents access to the most advanced technologies, an expanded and enhanced Emergency Department, Critical Care Unit, neonatal intensive care unit, and an array of women's services.

One Community. One Mission. One California 

Job Summary: 

Summary In keeping with Dignity Health care philosophy, the Administrative Assistant provides high level administrative support for the Director of Education and the RN Residency Program Manager by performing administrative support functions and special projects of a confidential nature. The incumbent also coordinates general office duties, e.g., electronic file and general file maintenance, appointment and meeting scheduling, and classroom coordination. Provides appropriate professional image to the public, including callers and visitors. Demonstrates a collaborative approach to work and offers the ability to incorporate critical thinking and processing of the work presented. Interacts collaboratively with other team members to include but not limited to Director of Education, RN Residency Program Manager, educators, coordinators, and specialist. The Administrative Assistant depicts the office image of the organization and is a key component to the support needed by the Director of Education and the RN Residency Program Manager.

Minimum Qualification:

Education and Experience:

• Administrative Support
• At least two -three years progressive experience in an administrative support position.
• Ability to use a variety of office equipment, facsimile machines, telephones, copy machines, computers.

Computer Skills:

• Demonstrated ability in advanced computer skills, including presentation creation, word processing and spreadsheet skills using Google Workspace.
• Strong formulation and preparation of letters and group email communications.
• Has effective knowledge and application of the English language.

Job Specifications:

• Excellent communication skills and maintains effective public relations with department clientele.
• Ability to be an effective team member.
• Excellent interpersonal skills.
• Works independently and performs a variety of top notch assignments.
• Ability to analyze situations and workload.
• Ability to positively interact with all levels of employees, volunteers and management.
• Strong problem solving and time management skills.
• Typing speed 50 wpm desired.