HR Leave of Absence Coordinator

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

The Leave Coordinator is expected to manage, administer, and track leaves of absence. The Leave Coordinator will be expected to process and track all claim requests within the guidelines of legislative and company sponsored Leaves of Absence policies, to ensure compliance with all federal and state laws. The Leave Coordinator will work as a direct contact with employees and managers on any leave issues.

*This is a remote opportunity

• Manage the leave administration process from the employee’s initial claim filing notice for leave to the employee’s return to work date. This would include but is not limited to obtaining and completing required paperwork, determining eligibility for leave, designating leave, requesting medical documentation as required, and accounting for intermittent and reduced schedule leave use.
• Work with the STD Claim Coordinators and Human Resources to monitor leaves and provide regular status reports as well as resolve any complex issue that arises during the lifespan of a leave.
• Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Communicate and work with a variety of internal and external sources to achieve timely return to work date and prompt resolution of the claim.
• Prepare and mail leave notices (e.g., FMLA leave notices) as required to employees requesting leave.
• Create and maintain an activity file containing required documentation for leave of absence.
• Ensure timely processing of claims, monitor and track leave of absences, and follow up on required paperwork such as medical certifications, requests for extended leaves, and other required information.
• Respond to inquiries from employees and reply to questions and resolve routine concerns.

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

• Bachelor's Degree or equivalent work experience (4 years of experience in lieu of Bachelors) Required.
• One year experience with disability/leave of absence claims Preferred.