Sr Administrative Assistant

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment, our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Oversees a variety of executive office Functions requiring independent judgment and interacting at all levels of the organization including c‐suite and national executives.  Provides support to Market Senior Vice President, Vice President and responsibilities involve a wide range of complex, confidential, and administrative duties.

Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail
Acts as direct assistant to the Vice President and handles special projects as assigned
Arranges, Participates in, and Implements conferences and meetings
Provides information to staff
Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations
Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office
May conduct limited research for information
Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and Ensures the general operations of the office are functioning to maximum capacity
Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and Coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area
Represents Vice President  as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment Functions for executives or facility as well
Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping
Provides supervision and general project management for special requests by Vice President to ensure appropriate follow through actions

Education & Experience

High School Diploma/GED

Three (3) years previous administrative experience supporting an executive.