Associate Contract Administration Specialist

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

Responsible for a variety of tasks that lead to a high level of customer satisfaction in the most cost-effective manner.  Assists SSRM Contract Administration Management with the documentation of supply and service agreements in accordance with strategic business objectives, professional standards, and applicable regulatory requirements.  Supports the National and Regional Contracting teams to ensure contracts are reviewed and loaded timely into multiple contract repositories.  Assists Contract Specialist II's with Lean processes to track contracting pipelines.  Demonstrates proficiency in administrative software systems to pre-load contract records for upstream review by Contract stakeholders.

Collaborates with multiple CommonSpirit Group Purchasing Organizations (GPO) teammates, and follows processes that support the GPO's business model.

Essential Functions:

• Maintains a working knowledge of multiple contract repositories, and performs duties in accordance to internal department standard processes to maintain data integrity in the Contract Adminstration Management Department.
• Input agreement documents into the appropriate contract repository(ies) per system protocol and approved department processes.
• Responsible for pre-loading contract attributes in the Jaggaer system and Google Drive for upcoming National contracting efforts.
• Creates price files through the use of automated data tools to document downstream pricing information for the Jaggaer Item Catalog and ERP systems. Tracks all daily activity in the designated tracker.
• Updates Member Lists posted on the network to a standard format, and loads them to Google and Premier’s Supply Chain Advisor system. Creates Custom Member Lists at the direction of the Contract Specialist II or Contract Manager. Accurately tracks all daily activity in the designated trackers.
• Follows local contract guardrails to advise and provide support for Regional Contract Administration teams. Provides support by tracking and documenting Regional contracting activities on the Expiring Contract Report (ECR)
• Adopts Lean processes through the use of the Zoom whiteboard, and daily Huddle report outs to progressively track 120-day Expiring Contract Reports leading up to critical 30-day contracting activites for Regional contracts.
• Completes all external DocuSign signature requests.
• Submits redline contract documents into the Legal Matter Management System for Legal Service’s review.
• Solves Level 1 Phone and Customer Services inquiries.
• Remote eligible.

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Bachelors or minimum of three (3) years experience in the healthcare environment

Contract administration management experience

Google and Microsoft Suite experience