Executive Assistant

We believe in the healing power of humanity and serving the common good through our dedicated work and shared mission to celebrate humankindness. 

Penrose - St. Francis Health Services is a full-service, 712-bed acute care provider in Colorado Springs comprised of Penrose Hospital, St. Francis Hospital and St. Francis Hospital - Interquest. Penrose Hospital serves as the anchor hospital of Penrose-St. Francis Health Services with 300-licensed beds and the ability to provide tertiary (high tech) medical-surgical services with an emphasis on elective and outpatient care. Established in 1890, Penrose Hospital has grown to become a major health treatment and referral center, specializing in cancer care, cardiac care, emergency trauma care and physical rehabilitation. It’s an incredible time to join us as we are a proud Magnet® Hospital with designation from the American Nurses Credentialing Center (ANCC) for superior quality in nursing care. With more than 300 days of annual sunshine, mild winters and easy-to-access recreational areas like Pikes Peak, Garden of the Gods and some of Colorado’s top destination resorts, you will enjoy an incredible lifestyle while having the career you’ve always wanted.

You have a purpose, unique talents and now is the time to embrace it, live it and put it to work. We value incredible people with incredible skills – but your commitment to a greater cause is something we value even more. This is the heartbeat of our organization and your time will be spent in a supportive, team environment with resources to help you flourish and leaders who care about your success.

The Executive Assistant is responsible for a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. May direct and lead the work of others.

Essential Functions:

• Performs word processing, accurately and efficiently typing memos, minutes, forms and other
  miscellaneous items from dictation, written instructions or own initiative.
• Must be able to handle administrative duties with discretion and protect operations by keeping
  information confidential.
  
• Takes minutes and composes correspondence when applicable on own initiative and as
  requested.
  
• All materials, correspondence and presentations are typed and distributed in the proper format
  and in a timely manner.
  
• Personal judgment is used to set priorities for all assignments and projects to be completed within the negotiated timeframe
  
• Keeps interruptions of the leader to a minimum. Makes an effort to handle requests or problems,
  discerns which requests another resource/person might best handle.
  
• Makes suggestions and utilizes creative thinking and acquired knowledge to assist in assessing
  situations and improving administrative action or decision making.
  
• May be involved with preparing budget reports, manuals, policy and procedure documents, etc.
  
• Manages calendar of the leader, scheduling appointments and meetings as appropriate. Good judgment is used pertaining to timeframes required, necessary participants and meeting details
  such as notification of time, date and location. All appointments are brought to the attention of the leader.Maintains and organizes pertinent information for meetings and brings them to the attention of the leader just prior to the meeting.

In addition to bringing humankindness to the workplace each day, qualified candidates will need the following:

• High School Diploma or GED required
• Bachelor’s degree preferred
• 3 years related experience
• Must have strong computer skills
• Must be organized, detail oriented and a self starter Must have excellent record keeping skills
• Ability to edit and work with PowerPoint software for presentations, preferred.