Administrative Assistant I

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment, our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

As our Administrative Assistant, you'll be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work.

Every day, you'll manage inquiries, greet visitors, contribute to stakeholder meetings (clinical staff to CEO), and utilize Google Suite to maintain seamless operations and confidentiality.

To be successful, you must possess exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

• Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail.
• Coordination of department communications (i.e. distribution list administration, department meeting minutes)
• Orders and maintains inventory of office supplies for the department.
• Provides information to staff
• Manages calendar or multiple calendars, handles travel arrangements as necessary

Required

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire
• None, upon hire