Surgery Secretary Scheduler

At Dignity Health, living our values means bringing passion into action every day. Dignity Health-Yavapai Regional Medical Center (DH-YRMC), now part of CommonSpirit Health, is a not-for-profit integrated healthcare provider that offers a broad range of inpatient and outpatient services including network-wide opportunities to advance your career.

What started as a simple community hospital, is today a state-of-the-art healthcare system with two acute care hospitals, a network of primary and specialty care clinics, outpatient health and wellness centers, cardiac diagnostic centers, and outpatient medical imaging centers.

 As you build your career at DH-YRMC, you’ll find Prescott is an inspiring place to live, work, and enjoy the outdoors.

•         It is an inviting community with bygone charm and modern amenities.
•         Local residents enjoy four spectacular seasons, while the area offers nearly year-round sunshine for any outdoor adventures.
•         The carefree, relaxed lifestyle offers short commute opportunities, so you can focus on your career and your family.

Dignity Health-Yavapai Regional Medical Center extends this feeling with a strong sense of family, security, and belonging. Our compassion and commitment to quality care have earned awards, such as the Stroke Care Excellence Award (2022), Neuroscience Excellence Award (2021, 2020), and America’s 100 Best Hospitals for Stroke Care Awards (2020, 2021) and have placed us at the top of the charts in community and nationwide in healthcare. Come experience the incredible quality-of-life that Dignity Health-YRMC and Prescott have to offer! #hellohumankindness

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services.

Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance.

To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Accurately schedules procedures and PAT appointments with the Surgeon's office while assessing block scheduling, time requirements, equipment needs, conflicts, available staff, and anesthesia coverage.
• Interacts closely with all surgical staff, Surgeons, Anesthesiologists, Physician office staff, medical representatives and related ancillary departments to ensure all scheduling needs are met.
• Maintains complete and full knowledge of the scheduling application, including the block scheduling policy to ensure compliance of departmental specific guidelines and rules.
• Provides education/training to Surgical Services staff on the proper use of the electronic scheduling solution. Communicates in a timely manner to end-users any changes made to the scheduling software in a timely manner.
• Initiates patient testing orders and/or radiology needs for OR cases. Delivers specimens to lab as requested.
• Inputs patient charges in a timely and accurate manner. Assists the Surgical Services Systems Coordinator and Director with monthly statistics and reports as needed.

Required

• High School graduate or GED and one year of secretarial/scheduling experience
• Demonstrated knowledge of medical terminology or successful completion of medical terminology course (in YRMC LMS system) within six months of hire
• Basic computer literacy and proficiency

Preferred

• Some college and Surgical secretarial/scheduling experience, and
• Order entry or scheduling software experience