Executive Coordinator SVP VP

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

Job Summary / Purpose
The Executive Coordinator will plan, organize and coordinate the administrative aspects for the Senior Vice-President/Vice-President level leadership they are assigned to support.

Essential Functions
Essential Function

• Provides direction and prioritization standards for the screening of leadership's mail, email, voicemail and appointments by using expert judgment and knowledge. Maintains up-to-date calendar of meetings, travel, events, and anticipates associated needs.
• Anticipates needs, and proactively brings together appropriate people and other resources to support leadership in addressing issues.
• Serves as departmental liaison with administrative personnel concerning CommonSpirit Health policies and procedures, and budgetary preparation and control.
• Conducts research, develops content, and creates effective presentations; independently develops presentations for leadership to deliver. Types agreements, drafts correspondence, emails, etc; proofreads documents with high degree of accuracy; operates standard office equipment.
• Creates and maintains files; prepares mailings, including gathering back-up materials, duplication, preparation of labels and envelopes, and acts as contact point for Managers or leadership wanting additional or follow-up information.
• May represent CommonSpirit Health and/or the leadership on internal or external committees. Handles confidential information on a variety of topics including, but not limited to company operations, performance, or value.
• Processes bills for department and various vendors; maintains budget charts of outside counsel fees; monitors monthly budget reports.
• Performs other duties as assigned.

Education and Experience

Education Level

High School Graduate

Associates Other - preferred 

4-6 years, A minimum of 5 years of office support/executive assistant experience with management in a Corporate or Healthcare environment (required).