HR Coordinator - Timekeeping Specialist

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.

As our HR Coordinator - Timekeeping Specialist, you will ensure the timely and accurate processing of employee payroll through our Kronos automated timekeeping system and providing support to staff and management across the organization.

Every day you will maintain and process Kronos edit logs for assigned departments, ensuring accuracy and compliance with pay practices and regulations.  You will be expected to assist management with pay group changes, department transfers, and schedule adjustments.

Key Responsiblities Include:

• Submit edit logs to National payroll, monitor for completeness, and resolve discrepancies.
• Coordinate with schedulers and staff on schedule changes and waived premiums, proactively identifying and resolving issues.
• Monitor and edit employee vacation/PTO requests within the Kronos system.
• Provide training and guidance to staff on accurate time entry and Kronos system features.
• Conduct audits of time entry data, reports, and processing functions.
• Serve as a point of contact for time entry audits prior to payroll processing.
• May serve as Kronos scheduler for assigned departments.

To be successful in this role, you must be detail oriented, have the ability to maintain strict confidentiality, and work both independently and as part of a team.

Required

• High School Diploma / GED and 3 years of relevant experience, OR an Associate's degree / Bachelor's degree and 1 year of relevant experience.
• Excellent communication (written and verbal), organizational, and problem-solving skills.

Preferred

• 3+ years of recent experience in payroll highly preferred.
• Strong understanding of payroll practices, standards, and regulatory requirements.
• Experience with large-scale, automated timekeeping systems, preferably Kronos.
• Knowledge of healthcare industry regulations.