Surgery Department Administrative Assistant

Founded in 1912, Dignity Health - St. John’s Regional Medical Center is a 265-bed, acute care, nonprofit hospital located in Oxnard, California. Serving over 85,000 patients annually, the hospital offers a full complement of services including emergency, heart, orthopedic, and cancer care. Additionally, St. John’s Regional Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation. It is a Joint Commission-certified Thrombectomy-Capable Stroke Center and was named one of America’s 100 Best Hospitals by Healthgrades in 2026.

One Community. One Mission. One California 

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.

Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks.

To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

• Greet and effectively communicate with persons entering or telephoning the department. Determine the purpose of the caller, direct the person to the appropriate individual or office. 
• Announce messages over the intercom and answer messages transmitted over the intercom. Distribute mail and phone messages. 
• Co-ordinates patient/customer needs with appropriate hospital personnel for seamless flow of assistance and communication.
• Maintains office area in a neat and clean manner. Maintains supplies, restocks supplies, and keeps pneumatic tube system clear and operational.  
• Updates and maintains departmental records and reports, organizes departmental files, print and distribute reports. 
• Demonstrates and maintains working knowledge of Ulticare and OROSOS. 

Required

• Two (2) years experience in secretarial or clerical position 

Preferred

• One (1) year general office, admitting or emergency room registration experience. Use of computers.